When small teams
Taskstreams for property managementAI for property management.Less routine, more time for properties and people.
We know the daily reality of property managers
Swiss property managers look after high case numbers per employee: tenant communication, statements and listings are volume driven and largely rule based. The complexity lies not in the individual case, but in the parallelism of many properties, deadlines and stakeholders: owners, tenants, craftspeople and condominium associations.
The reality in many property management firms: the team spends a large part of its time on recurring routine, answering similar enquiries, preparing statements, chasing quotes, instead of on the properties and the people behind them.
That is exactly where our AI employees step in: they take over the rule-based routine, keep track of deadlines and prepare decisions. Responsibility stays with your firm; the data stays in Switzerland.
Where property managers lose time
Five recurring tasks tie up most of the working time in the majority of property management firms. 1
60hrs / month
Tenant communication
Enquiries about heating, plumbing and damage come in by phone and email and have to be categorised and forwarded one by one.
20hrs / month
Service charge statements
Collecting receipts, checking accounts and preparing statements costs time per property, every year anew.
32hrs / month
Listings and applicants
Writing listings, publishing them across several channels and screening application dossiers starts from scratch with every change of tenant.
28hrs / month
Protocols and contracts
Handover protocols, condition reports and rental contracts are still largely prepared by hand.
20hrs / month
Dunning and reporting
Payment reminders, dunning letters and owner reporting follow fixed rules and still tie up many hours.
- 1.Empirical values from our projects with property managers. The actual effort depends on the portfolio, tenant turnover and the software in use.
Use cases for your firm
Each use case is a fully managed AI employee: built, operated and further developed by us, guided by your team.
From enquiry to owner reporting in six steps
This is how our AI employees work along your management process. Every step is logged; the decisions stay with you.
Receive tenant enquiries
Enquiries from phone, email and portals come together in one place and are categorised automatically: heating, plumbing, damage.
Triage and dispatch tickets
Urgency and responsibility are detected; craftspeople and caretakers are triggered with the right information.
Prepare statements
Service charge and heating cost statements are prepared from your data. Your team reviews instead of entering.
Listings and applicant dossiers
Listings are created from the property data and published across channels. Incoming applications are screened and prepared as dossiers.
Prepare contracts and protocols
Rental contracts, handover protocols and condition reports are prepared and ready for review and signature.
Dunning and reporting
Dunning runs according to your rules, and owners receive their reporting automatically and traceably.
Case study: Lexrent
An AI system for rent reviews and tenancy law, developed with Lexrent. Complex tenancy questions are structured clearly; the assessment stays with people.
Trusted by leading companies
Together with innovative partners, we shape how teams in Switzerland work, sell, and share knowledge.
40 %
higher productivity in small teams through the combination of human expertise and AI support
"The innovative approach and deep understanding of technology and marketing contributed greatly to the success of our project."
Tenancy law, data protection and hosting built in
In property management you work with tenant data, payment information and documents that are sensitive under tenancy law. The revised Swiss Data Protection Act applies, and in tenancy law the correct form matters. Our AI employees process data in Switzerland, work only with the sources you approve and leave every decision in human hands. What an AI employee prepares is reviewed and approved by your team.
More about security and complianceHow we start
Potential analysis
We analyse your management processes and show where AI has the biggest lever. Free introductory call, analysis at a fixed price.
Pilot
We start one limited use case with real cases from your daily work, for example ticket triage. At a fixed price.
Retainer or Build & Run
Afterwards you choose: ongoing support as a retainer or Build & Run, we build and operate, you use.
Frequently asked questions
Is this sound under tenancy law?+
The AI prepares; it does not decide. Letters relevant under tenancy law, such as statements, dunning letters or terminations, are reviewed and approved by your team. Responsibility stays where it belongs.
What applies to tenant data?+
Tenant data is personal data under the revised Swiss Data Protection Act. We process it exclusively in Switzerland and only via the systems and sources you approve.
Does it work with our property management software?+
We connect your existing systems, from property management software to accounting to email. Your team keeps working in its familiar environment.
Does this replace our employees?+
No. The AI takes over rule-based routine such as sorting, preparing and reminding. The relationship with tenants and owners and all decisions stay with your team.
Is it also suitable for condominium management?+
Yes. Condominium management in particular involves many recurring tasks, from the agenda to preparing the minutes. These processes lend themselves well to automation.
What does getting started cost?+
The introductory call is free. The potential analysis and the pilot run at a fixed price; afterwards you choose between a retainer and Build & Run. After the introductory call you receive a binding offer.
Less routine, more time for your properties.
Tell us where time gets stuck in your firm. We will show you what an AI employee can take over.